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WES Style Guide

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1. WES Style and Language Usage
1.1 Use the Active Voice
1.2 Use Specific, Vivid Words and Phrases
1.3 Be Concise
1.4 Use Non-discriminatory Language
1.5 Idioms
1.6 Boilerplate (About WES copy)
1.7 Disclaimers
1.8 Land Acknowledgment
2. Helpful Writing Resources
2.1 Writing Resources
3. Format and Style
3.1 Capitalization
3.2 Headings Format
3.3 Italics
3.4 Underlining
3.5 Lists
3.6 Buttons
3.7 Note Text
3.8 Email Addresses
3.9 Email Signatures
3.10 Social Media
3.11 WES App
4. Grammar and Punctuation
4.1 Commas, Colons, and Semicolons
4.2 Plural Form
4.3 Quotes and Quotations
4.4 Hyphenation
4.5 Split Infinitives
4.6 Dashes
4.7 Parentheses and Brackets
5. Abbreviations, Acronyms, and Symbols
5.1 Abbreviations and Acronyms
5.2 Degree and Fellowship Names (see also Section 3.1)
5.3 Symbols (#, $, @, ™, ®, SM, ©,)
5.4 WES Trademarks
6. Geography
6.1 Country Spellings
6.2 Regions
6.3 Abbreviating Country Names
6.4 Map Disclaimer
6.5 U.S. Cities and States
6.6 International Cities
6.7 Land Acknowledgement
7. Foreign Words
7.1 At First Mention
7.2 Defining Foreign Words
7.3 Translation
8. Numbers, Measurement, and Dates
8.1 Numbers
8.2 Time of Day, Dates, and Eras
9. Tables, Figures, and Photos
9.1 Tables
9.3 Photos
10. Color Usage
10.1 Color
10.2 Use of Color in Body Copy
11. Links
11.1 Link Style
11.2 Creating URLs
11.3 Link Functionality
12. Authorship
12.1 Why Authorship Matters
12.2 Who Is an Author?
12.3 Non-Author Contributors
12.4 Referencing
12.5 Footnotes/Endnotes
12.6 Numbering
12.7 Abbreviated Author-Date Citation Style
12.8 Book (one author/two authors/organizational author/edited volume/four authors)
12.9 Journal Article (one author/two authors/multiple authors)
12.10 Chapter in an Edited Volume
12.11 Newspaper and Magazine Articles
12.12 Report or Summary in a Series
12.13 Online Reference/Citation
12.13.1 Student Mobility Data note
12.14 Conference or Meeting Paper/Presentation
12.15 Unpublished Document or Correspondence
12.16 Personal or Professional Correspondence
12.17 Disclaimer for Contributed Content
13. Canadian Terms
Foreign-trained, foreigner, foreign-born
Occupational Regulatory Bodies
Settlement
Land Acknowledgement
Appendix A: Hyphenation and Spelling
Appendix B: Country Names
A/B
C/D
E/F
G/H
I/J
K/L
M
N/O
P/Q
R/S
T/U
V/W
X/Y/Z
Appendix C: Editorial Checklist
General
Consistency
Readability
Lists
Tables and Figures
Boxes and Sidebars
References
Appendix D: Proofreading Checklist
First Round Proofs
Second Round Proofs
Final Proofs
Appendix E: Publications Checklist
Strategic Planning Stage
Drafting
Don’t Forget
Pre-Production
Production
Document Produced Via
Marketing and Dissemination
Post-Production
Appendix F: Web Terminology
Appendix G: Industry-Specific Terms
WES Glossary of Terms
Appendix H: Word Choice and Constructions
Appendix I: Writing About Immigration
Appendix J: How to Avoid Plagiarism and Patchwriting

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