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What Is the Academic Records Request Form?

Friday | August 16, 2019 | by Justine D’Souza

academic records request form

WES’ Academic Records Request Form can be used to request your academic documents from the institution where you were educated.

It can be filled out online or by hand; you can send it electronically or by mail. Just be sure to find out if your school has any preferences.

Not all applicants need to complete this form—but it is necessary for schools in certain countries. For example, if your school can submit documents to WES electronically, then this form is not required. You can find out if it is a requirement for your school by checking our Required Documents page.

This form makes it quicker and easier to request documents. The form is also convenient to use, particularly for applicants who no longer live in the country where they were educated. Rather than requesting your academic documents in person, you can send this form. The form is also useful because it authorizes the release of an applicant’s academic records.

Your school will also need to know where to send your documents. The Academic Records Request Form provides the correct address to send your documents directly to WES.

Academic Request Form

Canada Applicants

U.S. Applicants

How to Fill Out the Academic Records Request Form

Applicants should fill out the top half of the form, as indicated. An official from the institution (such as the controller of examinations, a registrar, or another individual who is authorized to release records) should complete the lower half.

Applicants should provide the following:

  • Their last name, surname, family name
    • (Applicants who do not have a last name should just put a period in this field.)
  • Their first name
  • Their birthday in the following format: date/month/year
  • Their email address
  • The name of the institution
  • The country of education
  • The dates they studied at the institution
  • The name of the credential
  • The year they earned the credential or received the degree (if applicable)
  • The major field of study or specialization
  • The student ID or roll number (if applicable)

Your institution should provide the following:

  • The name of the institution
  • The name of the credential the applicant earned
  • The date the applicant earned the credential in month/year format (if applicable)
  • The name of the official filling out the form (printed or typed)
  • The official’s professional title
  • The official’s professional email address
  • The official’s professional phone number

Both the applicant and the official should sign and date the form where indicated. The official should stamp the form with the institution’s stamp or seal. Then, it needs to be mailed in a sealed envelope directly from the institution.

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Justine D'Souza

Justine D’Souza is the Social Media and Community Management Associate at World Education Services.