Understanding the WES Document Verification Process: FAQs

Thousands of institutions and organizations across the U.S. and Canada prefer receiving WES evaluation reports from their candidates because of our document verification process. Document verification is a necessary step before beginning the credential evaluation itself.  
 
Let’s talk about what that means and why it will matter to you and anyone who receives your evaluation report in the future.  

Why does WES verify documents?  

WES is committed to maintaining the integrity of our evaluation process. We ensure this by basing our reports on authentic, verified documents. That means we may need to send documents to the issuing institution for verification. We generally do this for the following reasons:   

• To minimize instances of fraud, WES will proactively conduct a secondary verification of documents.  

• The documents received are different from the documents WES generally receives from the same institution or institutions in that system of education.  

• Information on the documents received by WES does not correspond to the details an applicant provided on their WES application.  

How does the verification process work?

Once WES has received all required documents from an applicant and their institution(s), WES will begin document verification. When this process begins, we will update the applicant’s WES account and send an email.  

WES sends a photocopy of your documents electronically to the issuing institution or authority with a letter requesting verification.   

As soon as the institution verifies in writing that the documents are authentic, WES proceeds with the credential evaluation process. WES is unable to begin the process and issue a credential evaluation report until the documents have been verified. 

How long will my application remain in verification status? 

Responses to verification requests can vary depending on the institution and country. Some verification requests may take several weeks and even months. Other institutions may respond in a few days. WES will resend the request every 3 weeks until a response is received. 

What do I need to do during the verification process?

Generally, you do not need to take any action during this time. However, there are two exceptions:  

• If your institution requires a fee for its verification service, you will need to pay the fee directly to the institution.  

• If your institution requires authorization from you prior to verifying your documents, we will send you a notice asking you to contact your institution. 

While immediate action is not required, it is important to monitor your email inbox and your WES account so that you do not miss any important updates or instructions from your institution or WES.   

What are the benefits of document verification? 

Although document verification can take time, the benefits of this process will lead to an accurate and verified WES evaluation report that is widely trusted and accepted by thousands of institutions in the U.S. and Canada.  

Document verification assures institutions and organizations that receive a WES credential evaluation report from a candidate that the assessment was based on authentic, verified documents.  

To find out the latest status on your credential evaluation, please sign in to your WES account. For other questions, search our Help Center or Contact Us.